Fill Your Mats. Keep Your Students. Grow Your Academy.
Ava answers every inquiry, books trial classes, and captures leads 24/7, then runs the enrollment campaigns and win-back sequences that keep your mats full season after season.
Sound Familiar?
Every martial arts academy deals with these. The ones growing their student base have fixed them.
Trial Inquiries Going Unanswered
A parent calls about kids' BJJ classes during your 6 PM session. Nobody answers. They Google another academy and their kid is enrolled there by the weekend.
Front Desk Can't Handle Peak Hours
Sign-ins, equipment questions, phone calls, and walk-in inquiries all hit at once during after-school rush. Something always slips.
Trial Leads That Never Convert
You get 30 trial inquiries a month. Only a third actually show up, and half of those never sign up. The follow-up isn't happening consistently.
Belt Testing & Event Communication is Manual
Texting or calling individual students about belt testing eligibility, seminar schedules, or tournament dates takes hours each time.
How Ava Helps Your Martial Arts Academy
From trial class booking to belt testing notifications, built for martial arts academies across Canada.
24/7 Call Answering
Every inquiry answered in under 1 second. Parents calling about kids' classes at 8 PM get the same quality response as a weekday morning call.
Trial Class Booking
Ava books free trial classes right on the call, checking schedule availability, capturing the student's name, age, and goals, and sending a confirmation with location and what to wear.
Lead Qualification
Ava qualifies every inquiry: age, interest (kids/adult, style preference), schedule availability, and goals. Your team gets warm leads, not cold callbacks.
SMS Auto-Reply
Prospects can text your number with questions. Ava handles the full conversation, from martial arts style inquiry to booked trial.
Appointment Reminders
Automated SMS reminders before trial classes and seminars. Dramatically reduce no-shows and increase trial-to-enrollment conversion.
Enrollment Analytics
Track inquiry sources, trial conversion rates, student retention, and class attendance trends, all in your AVADesk dashboard.
Grow Enrollment with Targeted Campaigns
Trial class campaigns, belt testing reminders, and win-back outreach, Ava fills your mats without constant manual follow-up.
Trial Class Campaigns
Ava texts or calls leads who inquired but never enrolled, with a personalized trial offer and a direct booking link. Convert interest into bodies on the mat.
Belt Testing Reminders
Ava notifies eligible students (and their parents) when they're ready for their next belt test, details, timing, and registration all in one message.
Lapsed Student Win-Back
Students who dropped off get a personal outreach from Ava, a warm check-in with an exclusive come-back offer. Most academies recover 15-25% of lapsed students this way.
Instagram & Facebook DM Auto-Reply
Every 'Do you have kids' classes?' DM gets an instant, friendly reply from Ava, schedule, pricing, and a free trial booking link.
Hear It in Action
A parent inquiry about kids' classes handled from first call to booked trial.
Ava: AI Receptionist
● Live Call
Caller
Hi, I'm looking for martial arts classes for my 8-year-old son. Do you have kids' programs?Caller
Brand new. We're not sure which style is best, karate or jiu-jitsu?Caller
That sounds great. Can we try a karate class first?Caller
Saturday at 10 would be perfect.Caller
Jessica Park, 905-555-0144.Real Scenarios, Real Results
How AVADesk keeps your academy full in real-world situations.
Parent Inquiry During Evening Class
It's 6:30 PM. Your head instructor is running the adult BJJ class and your front desk is doing sign-ins. Three calls come in about your kids' program. Ava answers all three, explains the curriculum, and books two free trials for Saturday. Zero calls dropped.
After-Hours Inquiry
A dad sees your gym on Google Maps at 10 PM and calls. Ava answers, qualifies his interest (adult Muay Thai), answers his scheduling questions, and books a free trial for Tuesday evening. Tuesday morning he's on the schedule.
Social Media DM Flood
You post a kid's class video on Instagram. 40 DMs come in asking about pricing and schedules. Ava replies to all within seconds, curriculum overview, pricing, free trial link. 11 trials booked from one post.
New Term Trial Class Campaign
Summer ends. You have 120 inquiry leads who never converted. Ava calls each one: 'Back-to-school free trial, one week of unlimited classes, no commitment.' 38 take the trial. 22 enroll. A class that was half-empty is now full.
Simple, Transparent Pricing
No hidden fees. Pay only for what you use.
150 AVA Credits included · $0.30/AVA Credit
- ✓24/7 AI call answering
- ✓Appointment booking
- ✓SMS conversations
- ✓Lead capture & analytics
1000 AVA Credits included · $0.45/AVA Credit
- ✓Everything in Receptionist
- ✓SMS & email campaigns
- ✓Outbound AI calling
- ✓Instagram & Facebook DM auto-reply
- ✓AVA HQ multi-location dashboard
Additional phone numbers: 20 AVA Credits/mo each. See full pricing →
Frequently Asked Questions
Everything you need to know before getting started.
Can Ava explain different martial arts styles to prospective students?
Does Ava integrate with our student management software?
Can AVA run enrollment campaigns to convert inquiry leads?
We have multiple martial arts locations. Can AVADesk manage all of them?
Is student data handled securely?
Ready to Fill Your Mats and Keep Them Full?
First month free. 150 AVA Credits. No credit card required.
Get Started Free