📜 AI Receptionist for Notaries Public

Never Miss a Notarization Request Again

Ava answers every call while you're signing, screens clients before appointments, and sends document checklists automatically, so no-shows and missed calls become a thing of the past.

First Month Free See Pricing

Sound Familiar?

Every notary practice deals with these problems. Most just accept them. There's a better way.

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Calls Missed During Signings

You can't pick up the phone when you're in the middle of a notarization. Every unanswered call is a potential client who found another notary in 30 seconds on Google.

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Repetitive Service Explanations

Eighty percent of calls ask the same questions: "What documents do you notarize?" "Do I need an appointment?" "How much does it cost?" Your time is worth more than a FAQ line.

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Incomplete Client Prep

Clients show up without valid photo ID, without all the signatories, or with incorrectly filled forms. The appointment fails and both parties waste an hour.

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Appointment No-Shows

No-show rates for notary appointments run 20–35%. Without reminders, you block time slots that other paying clients could have used.

How Ava Helps Your Practice

Purpose-built features for Canadian notaries, from solo practitioners to multi-notary firms.

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24/7 Call Answering

Every call answered in under 1 second, whether you're mid-signing or at home. Ava handles the inquiry professionally while you focus on your current client.

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Document Intake Screening

Before booking, Ava confirms what documents need notarizing, which signatories must be present, and what ID they'll need to bring: eliminating failed appointments.

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Appointment Scheduling

Book notarization appointments, mobile signing visits, and corporate document sessions right on the first call. Instant SMS confirmation sent to the client.

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Service & Fee Information

Ava answers common questions about your services, provincial fee schedules, turnaround times, and what forms of ID are accepted: accurately and consistently.

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Appointment Reminders

Automated SMS reminders with a checklist of required documents and ID. Reduce no-shows by up to 60% and eliminate last-minute scrambles.

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PIPEDA-Compliant Intake

Client information is captured with consent-first protocols meeting Canada's PIPEDA requirements. Secure, audit-ready logs for every interaction.

Hear It in Action

A real conversation between Ava and a client: from inquiry to booked appointment with prep instructions.

Ava: AI Receptionist

● Live Call

Caller

Hi, I need to get some documents notarized for a real estate purchase. Do you do that?

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Absolutely, real estate documents are one of our most common services. Are you looking to come into the office, or would you prefer a mobile visit?

Caller

I can come in. How much does it cost and how soon can you do it?

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Our standard notarization starts at $25 per document. For real estate closings, we typically recommend booking at least 48 hours before your closing date. We have openings as early as tomorrow: does that work for your timeline?

Caller

Yes, tomorrow afternoon if possible.

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I have 1:30 PM and 3:00 PM tomorrow. Which works better?

Caller

1:30 PM.

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Perfect. You're booked for 1:30 PM tomorrow. A few things to bring: valid government-issued photo ID, all pages of the documents, and all parties who need to sign must be present. Can I get your name and mobile number for a confirmation text?

Caller

Sandra Okafor, 647-555-0234

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Thanks Sandra! Confirmation and a document checklist are on their way to your phone. We look forward to seeing you tomorrow at 1:30. Is there anything else you need?

Real Scenarios, Real Results

How AVADesk keeps your practice running: even while you're mid-signing.

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Real Estate Closing Rush

A homebuyer calls two days before their closing, stressed and needing documents notarized urgently. Ava answers immediately, confirms what's needed, screens for the right documents and ID, books the earliest slot, and sends a preparation checklist. The closing happens on time.

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After-Hours Corporate Inquiry

A law firm calls at 6 PM needing a bulk corporate document signing scheduled for the following week. Ava captures the full scope, confirms availability windows, and books a multi-hour block. You wake up to a full calendar.

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International Document Urgency

A client needs a passport application notarized before a flight next week. They call Saturday morning. Ava answers, confirms the ID requirements, books a weekend appointment if available, and sends SMS prep instructions. No panic, no missed opportunity.

93%

of callers prefer speaking to Ava over leaving voicemail

< 1s

average answer time

60%

reduction in no-shows with SMS reminders and checklists

24/7/365

never closed, always professional

Simple, Transparent Pricing

No hidden fees. Pay only for what you use.

Starting at $45/mo

150 AVA Credits included at $0.30/AVA Credit

See Full Pricing Get 150 Free AVA Credits

150 free AVA Credits · All features · No credit card required

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Frequently Asked Questions

Everything you need to know before getting started.

Can Ava explain the documents I notarize and the fees?

Yes. You configure your service list, provincial fee schedule, and document requirements in the dashboard. Ava presents them consistently and accurately on every call.

Will Ava tell clients what ID to bring?

Absolutely. Ava can explain your accepted forms of government-issued photo ID, remind clients that all signatories must be present, and send an SMS checklist after booking.

Does AVADesk comply with PIPEDA for client information?

Yes. Client intake data is handled with consent-first protocols aligned with Canada's PIPEDA. All interactions are logged securely and are audit-ready.

Can Ava handle mobile or on-site notarization requests?

Yes. Ava can capture mobile visit requests, confirm travel areas you serve, and flag them for your review before confirming, or auto-book if you have set availability.

How quickly can I get set up?

Most notary offices are live in under 30 minutes. Select the Notary template, add your services, fees, and hours, and Ava is ready to answer calls.

Ready to Eliminate Missed Calls and No-Shows?

First month free. 150 AVA Credits. No credit card required.

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