Never Miss an Event Booking Inquiry Again
Ava handles availability checks, quotes packages, and books site visits 24/7, so your team can focus on delivering unforgettable events instead of fielding the same phone questions.
Sound Familiar?
Every event venue deals with these problems. Most just accept them. There's a better way.
Unavailable During Hosted Events
Your staff is focused on running a wedding or corporate gala. Meanwhile, three clients call about availability for their upcoming events and get voicemail. Those leads are gone.
Inquiries Come After Business Hours
Event planners and couples research venues at night and on weekends. Your office is closed, calls go unanswered, and they book a venue that picked up.
Repetitive Availability Checks
Every single inquiry asks the same questions: dates, capacity, catering policy, pricing. Your team answers these dozens of times a week instead of closing bookings.
High-Value Contracts Slipping Away
A corporate event or wedding at your venue can be worth $5,000–$20,000. Even one missed inquiry during peak season is a significant revenue loss.
How Ava Helps Your Venue
Purpose-built features for event venues, from intimate spaces to full event complexes.
24/7 Call Answering
Ava answers every call in under 1 second, during an active event, on a holiday, or at 10 PM when planners are researching venues.
Availability & Capacity Inquiries
Ava checks your event calendar and answers questions about available dates, room capacity, layout options, and booking windows.
Site Visit Scheduling
Book venue tours directly on the call. Real-time calendar integration ensures accurate scheduling with no conflicts.
SMS Auto-Reply
Clients text your venue number about packages, catering, or availability. Ava responds instantly and routes serious leads to your team.
Tour & Consultation Reminders
Automated SMS reminders before site visits and planning meetings. Reduce no-shows and keep your schedule intact.
PIPEDA-Compliant Data Storage
All client inquiries and contact data stored on Canadian servers in compliance with PIPEDA. Venue client privacy handled professionally.
Hear It in Action
A real conversation between Ava and a corporate event planner: from inquiry to booked site visit.
Ava: AI Receptionist
● Live Call
Caller
Hi, I'm looking to rent a venue for a corporate dinner in November. Do you have availability?Caller
We're flexible: anywhere from November 14th to the 22nd.Caller
Around 75 people, seated dinner.Caller
We'd prefer in-house catering if available.Caller
Yes, absolutely.Caller
Wednesday at 2 PM.Real Scenarios, Real Results
How AVADesk keeps your venue calendar booked, even during active events.
During a Live Event
Your staff is fully occupied running a Saturday wedding. Four corporate clients call about November bookings. Ava answers every call, checks availability, and schedules site visits, without pulling a single team member away from the event.
After-Hours Planners
It's 9 PM on a weeknight. An event coordinator is finalizing venue options for a client proposal. They call your venue. Ava answers, confirms availability, quotes pricing, and books a morning tour. You wake up with a qualified lead.
Holiday Season Rush
October through December is peak corporate event season in Canada. Inquiries spike sharply. Ava handles the volume so no corporate client or holiday party lead falls through the cracks.
Simple, Transparent Pricing
No hidden fees. Pay only for what you use.
150 AVA Credits included at $0.30/AVA Credit
150 free AVA Credits · All features · No credit card required
Need campaigns and outbound AI? See AVA Engage →
Frequently Asked Questions
Everything you need to know before getting started.
Can Ava explain our venue packages and catering options?
Does AVADesk integrate with my venue booking system?
Can Ava handle calls in French for Quebec clients?
What if a client wants to ask about liquor licensing or curfew rules?
How quickly can I get set up?
Ready to Fill Your Event Calendar?
First month free. 150 AVA Credits. No credit card required.
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